Last Updated on August 15, 2022
A sincere and affectionate welcome from someone we are familiar with or not familiar with breeds a sense of caring, and love and makes people feel recognized and have a feeling of belonging no matter the place. It makes them feel desired and helps the individual, recruits, and new employees to avoid the inferiority complex they would have otherwise felt at any given place, be it at work, school, or any social gathering. Thus they consider the job or place a good choice because of the feeling of comfort that they get. A welcome letter not only showcases good gestures in the workplace but also provides an avenue to let the reader know about the environment they may find themselves in and prepare them for future events.
Table of Contents
What is a Welcome Letter?
A welcome letter is a letter that’s written as a show of warm feelings and an attribute of gallantry for the reader. It is a means of expressing gratitude, excitement, and appreciation to someone joining your company or organization in a professional context. A welcome letter can be formal or informal. The letter written to welcome a new boss, employee, or worker has to do with the formal which requires a professional approach, while the information is written in a more casual manner, to welcome a friend, family member, or neighbor. A welcome letter is essentially an ice-breaking between two individuals or parties.
When to write a Welcome Letter?
Welcome letters are written whenever we want to express gratitude to someone coming into an organization or place newly; it could be a family member, boss, employer, etc.
How to write a Welcome Letter?
- Mention the letterhead: When welcoming an employee ensure to include your company’s letterhead. If it’s not available you should include the company’s name, address, telephone number, email address, fax number, and the company’s website.
- Include a date at which you composed the letter.
- Salutation: Ensure to use appropriate salutation. You could greet formally or informally depending on the relationship you share with the recipient. You can say “Dear”[add the name of the recipient].
- The body: Here you begin your proper by writing a welcome note to the recipient or reader, expressing your excitement in having them join your company. You can say words like” welcome to [name of the company/group]. We are delighted to have you here”. After that, you introduce the company and what the company stands for (mission and vision of the company), and mention who you’re and the role you play in the company. In addition, you should also mention the joining date, address of the office, and reporting time. Also, it’s expected you give a brief description of where they’re to report, who to report to in case of quarries, appearance (what to wear), lunchtime /break Etc. It’s expected you give a small description of the schedule he/she will be going through as it is their day at work.
- Close: Close your letter on a positive note and ensure to make the reader feel important and welcomed.
A Samples of Welcome Letter
Job welcome letter
Benjamin Anietie
Human Resources Manager
Clifford’s Enterprise LTD
24 Brook Street
Uyo, Akwa Ibom State
April 10, 2022
Akpan Peter
42 Abak Road
Uyo, Akwa-Ibom State
Dear Peter,
It’s with immense pleasure that I welcome you to Clifford’s Enterprise LTD and to the Advertising Team! We are very delighted that you accepted our job offer and that you are ready to begin your career with Clifford’s Enterprise LTD.
We saw your resume and we were impressed with your skills and experiences that have brought you incredible achievement so far in your career.
As you would have envisioned your role is important in both meeting and maintaining the goals and vision of our department and our company as a whole. Without a doubt, I’m positive your acquired skills, unique experience, and your educational background, will support you and help you thrive within your new professional endeavors.
Once again we are happy you are here and do not hesitate to call on any of us should you have any questions, comments, or are in need of any assistance whatsoever, as we are here to provide any support you need to transits into your new role.
We look forward to greater success and a long-term working relationship with you.
With Regards,
Benjamin Anietie
Human Resources Manager.
Conclusion
In writing a welcome letter ensure to be mindful of the relationship between you and the recipient as it will guide you on the right tone to use. Maintain professionalism and also be friendly and polite so as to make your reader feel loved and appreciated.