How to Write an Email to A Professor about Grades | Email Sample

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Sample Email to Professor about Grades – Usually, college time comes when many students finally start to take their grades seriously. If you do poorly in class, you risk losing your scholarship or even dropping out of college. That’s why you need to figure out how to write an email to professor about grades.

Sample Email to Professor about Grades

Sample Email to Professor about Grades

A student can have several reasons to contact a professor about a grade or a grade request. You may be wondering what your average is, or you think a particular grade was unfair. You can use email as a means to successfully discuss your concerns with your professor.

Learning can be very demanding and even though you do your best you can get grades you don’t deserve. This may be due to an emergency or poor performance. In such cases, however, you can write a letter to the professor about the grades.

In this article, you shall be equipped with information on how to write an email to a professor about grades as well as the Sample Templates.

What Should I Know About Contacting My Professor?

Getting in touch with your professors is probably something you have to do a lot throughout your studies. Probably more often than you prefer. You don’t have to be intimidated, but there are a few things to consider before you contact us.

The most important thing is that every email you send to your professor is written in a professional tone. Remember that the person you are addressing has an opportunity to have a drastic impact on your education. Your professor, as an expert in his field, has the key to the information you need and can even help you take the right direction for your future career.

It is important to leave a positive impression each time you contact us, as your correspondence can affect whether they are looking for additional growth opportunities, including internships and assistantships.

How to Contact a Professor

Before you write an email, think carefully about why you are writing and what you want to write about. A professor can teach several sections of the same class or completely different courses, so his time can be limited.

Make sure you are prepared so that you don’t waste his or your time. In the subject line of the email, state the subject of why you are writing and the title of your course and section.

This way your professor can know exactly why you are writing. Even if you are friends with your professor, it is important to show respect and to speak to him formally. For example, start with “Dear Professor Smith”.

How To Write About Your Concerns To A Professor

Start your email with a description of who you are. Include your full name and the name and numerical identification of the class you are writing about. Include a polite request.

Write something like, “I would be very happy to hear from you about something that affects my grade in your class.”

Briefly describe what your concern is. Be precise. For example, you could write, “I don’t understand why I got a D on the paper I wrote that was titled” Music in the Classroom. ” Make sure you are polite and respectful of your concerns.

Shift your professor’s preference for handling the matter. For example, you could write, “Could you please explain why I received this grade? If you would prefer to speak about it personally, please let me know. I would be happy to meet you during your office hours.”

Provide your contact information, including your email address and phone number. End politely with an expression of gratitude and goodwill. You could say something like, “Thank you for your time and attention.

I want to do well in your class and hopefully, our communication will help me do it more effectively. “

Add a degree similar to what you would use in a letter, e.g. “Kind regards (your first and last name)”.

If you are planning to write GRE, you can do well with a little preparation. Click on the link to explore the GRE preparation Guide: What Should I Expect from a GRE Test?

Can I Ask My Professor To Raise My Grade?

Getting your professor to raise your grades depends on your relationship with him. One of the ways is asking your professor for an additional paper or assignment to earn extra points. Keep in mind that many professors, however, do not offer extra credit.

How Can I Deal With A Difficult Professor?

If you have a difficult professor, here are some of the proven ways to relate with them;

  • Lower your expectations.
  • Be patient and open-minded.
  • Show your professor that you’re a great student.
  • Seek help from your advisor.

What Are The Qualities Of A Good Professor?

There are a number of qualities that make a professor good. As highlighted by college cliffs, here are some of the outstanding qualities of a good professor.

  • Fascinating Character and Effective Teaching Style. Great professors don’t not only mold minds; they establish strong connections and communicate with students of the most diverse personalities. …
  • Ability to Set Goals.
  • Cleverness in a Classroom Management.
  • Curriculum Expertise.
  • Expertise in the Subject Matter etc

How to write an Email to a Professor about Grades?

When writing a letter to the professor about grades, do not be rude, and do not blame the professor. Always be polite and friendly when submitting your request, and remember not to forget your class details so the professor can help you easily.

Avoid using causal language and speaking to the professor as your friend without properly acknowledging it.

If you are unsure whether you can write professionally, there are a few tools at your disposal to help you gain confidence and correct mistakes. For example, the text editing service Grammarly offers a free browser extension that allows users to write correctly and check for syntax, spelling, punctuation, and style.

The corrections and changes provide helpful explanations to help you make informed decisions about how to edit your final design. Tools such as grammar are invaluable for every student and offer real-time editing not only for emails to the faculty but also for any type of writing task.

Tips on writing a letter to the professor about grades

  • Be polite, precise, and short.
  • Contact your tutor with the appropriate login information.
  • Include your name, student ID number, class, and section, if applicable.
  • Provide a valid excuse.
  • Never blame the professor.
  • Show your willingness to improve or solve the situation.
  • Send a follow-up letter if you don’t get a response.

What Are The General Tips For Emailing A Professor?

Use your academic account

You have a .edu email address or email account that only contains your names. Do not communicate with your middle-school-nickname email address “harrystyles_luvr13xx”

Make the subject line clear

The sooner your professor knows what you’re asking, the sooner they can help you.

Use a professional greeting

Avoid calling professors “Mr.” or “Ms.” Confirm your status and make sure you know the correct titles (Dr., Professor, etc.)

Identify yourself thoroughly

Even if your class size is small, your professor has many other tasks, classes, and students. Help your professor recognize you quickly by introducing yourself with your first and last name, as well as the title and section number of your class.

Stay formal

This is not a text message. Do not use abbreviations, emojis or slang.

Communicate clearly and precisely

If you can’t articulate your specific need in a sentence or two, give them an idea of ​​what you need help with and ask them to arrange a face-to-face meeting with you.

Be polite

Your professor is a person with feelings. So “please” and “thank you” go far. And it never hurts to add a line that wishes you a great weekend or good afternoon!

End with a formal Greeting

“Thank you”, “Best” and “Kind regards”, followed by your first and last name, are always safe decisions.

Follow up

Keep in mind that your professors may need to keep an eye on hundreds of students at the same time. If they do not get in touch with you immediately, contact them personally before or after the next lesson.

Sample Email to Professor about Grades

If you have any questions or concerns about your grade, keep in mind that your professor is unlikely to share certain information with you by email for privacy reasons.

If you are unable to attend office hours to ask your question personally, request an appointment at a time that is otherwise within your schedule. Below are good examples of sample emails for a professor about your grades. 

  • Letter to the professor for taking out the grade of one assignment
  • Letter to the professor asking for a chance to improve grades
  • Sample letter to professor for replacement of last assignment for improving grades
  • Sample letter to the professor asking for one more grade to pass the examination

Letter to the professor for taking out the grade of one assignment


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request to take out grade of an assignment]

Dear Mr. /Ms. [last name]

I am writing this letter about an assignment you gave on January 2, 2018 on the causes of the First World War, which you January 0000]. I was unable to complete the job effectively because I got sick from food poisoning. Therefore, the work I submitted was incomplete.

I have previously performed well throughout the course work and I am grateful if you deleted the grade for this task as it lowers my overall grade. I regret not being able to do my best and apologize.

For further information please contact me at this number [00000] or send me an email to [E-Mail]. I am very sorry for any inconvenience and thank you for your understanding.


[Full names] [Student ID] [Class]

Letter to the professor asking for a chance to improve grades


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request for a make-up test to improve on grades]

Dear Mr. /Ms. [last name]

I am writing this letter to request a makeup test for a chance to improve my grades. Due to a family emergency, I was unable to complete my test.

I was desperate and worried during the test about my mother who was hospitalized and was the only child and living relative. I couldn’t concentrate on the test and had to go. I was concerned about her condition.

I would be very happy if you would give me a makeup test to improve my grades. My mother has recovered completely and I think I’m ready for a makeup test. For further information please contact me at [0000] or by email at [email]. Thank you for your understanding.


[Full names] [Student ID] [Class]

Sample letter to professor for replacement of last assignment for improving grades


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request to replace the grade of the last assignment]

Dear Mr. /Ms. [last name]

I humbly ask if you can replace my last assignment that was submitted on April 20, 2018. I really did my best to get the job done, but I couldn’t understand it and do my best.

I think if I get another chance, I’ll do better. I am very sorry for any inconvenience and please consider replacing my note with another makeup task.

For further information please contact me under [contact details]. Thank you for your support and understanding.


[Full names] [Student ID] [Class]

Sample letter to the professor asking for one more grade to pass the examination


[Full names] [Address] [00/00/0000]


[Full Names] [Title] [Institution] [State, city, zip code]

Sub: [Request to for one more grade to pass examinations]

Dear Mr. /Ms. [last name]

I request another grade to pass my exam. The order you placed on February 20, 2018, for March 1, 2018, collided with the school’s sports calendar. We represented the school in swimming competitions.

As a result, I was unable to fully concentrate on this task and, due to the lack of adequate time and preparation, I was unable to assert myself as well as I expected that I would not have passed my exams.

I am a medical student and if I fail in your subject, my access to medical school will be hindered. I ask you to give me an additional test to pass my exam. If you need to contact me, please do so at this number [0000] or send me an email to [email]. Thank you for your understanding.


[Full names] [Student ID] [Class]

How to Respond to Answers from Your Professor

Since your professor may be busy with his other classes, give him enough time to respond. Do not send emails or calls if you do not receive an answer immediately. You don’t want to appear intrusive.

If he doesn’t call or email you before your next class, take a moment at the end of your class to speak to him after the other students leave the room.

You could just say, “Professor, I emailed you about my grade last week. I know how busy you are and I wanted to make sure you saw it.”

At that moment, your professor will take the time to talk to you about the grade if time is available. If not, he will arrange a time with you to have further discussions. Remember to be patient.

It can be nerve-wracking to wait and see how you can improve your grade, but with patience and a polite request, a professor will be happy to help.

How to write an email to a professor about grades – FAQs

How do you ask a professor to write an email review?

Ask for feedback on a paper or exam you’ve already turned in. You simply need to email the professor and be polite. If the professor has office hours, you can visit those, or make an appointment. You can say, “Dear Professor Smith, I didn’t do as well on my exam as I expected.

How do you ask for something in an email?

Focus on the recipient. Remember: Your message to the important person should be focused on THEM.

Sell your benefits. Let’s face it, you’re trying to sell yourself here.

Make saying “no” impossible.

How do I request a performance review?

The best way to solicit feedback from your manager is to set up a time with them and when they know that’s the topic of the meeting. Email them. Explain that you want to make sure you are meeting expectations and looking for ways to improve your work performance.

What to do if a professor does not respond to email?

Please allow your professor a normal response time, especially if the email was sent at 1 a.m. Note: The more polite way to handle the situation would be to follow up with a second email if the professor does not answer the first one within a week

In Conclusion

As a college student, understanding how to approach your professor when you have complaints to make about your grades or any other thing. Writing to your professor to assist you to sort out issues surrounding your grades must be done skillfully and professionally if it will be taken seriously.

That’s why you need these tips on your fingertips on how to write an email to a professor about grades.

We hope you found the sample email to professor about grades and the information herein interesting and useful. If you have comments, questions or just want to discuss, do not hesitate to leave a comment.

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