NEMIS Portal Login –

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This page contains information on how to access the National Education Management Information System, NEMIS Portal Login –

NEMIS Portal Login

National Education Management Information System (NEMIS) is an online portal for managing and automating education data and other related administrative functions. The main objective of the NEMIS portal is to help the Ministry of Education gather accurate and real-time information on learners and learning institutions.

Since the inception of the 2-6-3-3-3 skill-based education system, several changes in the sector came forth. One of them was the introduction of the NEMIS system.

What is NEMIS? This is a website managed by the Ministry of Education in Kenya that has automated end-to-end education data management and other associated administrative functions.

The platform collects, analyzes, and provides real-time information that is often used in making critical education decisions. Administrative functions can also be handled here without undergoing the usual manual and tedious process that consumes a lot of resources and time.

The system has a database that stores entities in the education sector. These include information about schools, students, principals, teachers, and other educational officers.

Why Do We Need NEMIS?

  • NEMIS helps in managing complex data in the education sector. It, in return, enables the harmonization of data.
  • Gives real-time information to the students.
  • NEMIS addresses the issues of better governance, which includes accountability, transparency, and efficiency. This helps the country develop a sound education system.
  • The government will be able to monitor and evaluate education information. This will help enhance quality and assurance.

Who Is Supposed To Use NEMIS?

The following stakeholders should have access to this platform:

  • Ministries, departments, and agencies
  • Ministry of Education
  • Teachers
  • Learners
  • ICT professionals
  • Parents/guardians
  • Kenya primary school heads association
  • Development partners
  • Kenya secondary school heads association
  • Kenya private school association
  • National secondary school association

Who Can Access NEMIS Portal?

Any person can log into the information system NEMIS. However, this will depend on the nature of the information he/she wants and his/her level. Parents will all be able to track their children’s performance online.

To access the system, you must have a username and password assigned by the system administrator. NEMIS portal users include the Ministry of Education, development partners, National Treasury, KNEC, TSC, and other interested parties in education statistics.

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Information To Be Captured In NEMIS

The Ministry of education uses the system to capture all information relating to the student, which includes;

  • The names of the student as they are on the birth certificate
  • Date of birth
  • The nationality of the student
  • The student home county and sub-county
  • Gender
  • Special needs, if any
  • Parent contacts
  • Parent/ guardian identification number
  • Parent/ guardian contact number
  • Email address


Once you register on NEMIS, you will be given a Unique Personal Identification, commonly known as the (UPI) number you will use to access the system. Students can log in to NEMIS with the number and track their academic performance from primary school to high school and even tertiary levels. Parents can also access the same to monitor their children.

System Requirements For Accessing NEMIS

You will need the following to access NEMIS efficiently:

  • A laptop or desktop running on Windows Vista or a higher Operating System.
  • The PC must have a processor with a speed of not less than 2.4 GHz
  • You must have 1 GB and above of Random Access Memory (RAM)
  • 120 GB of free hard disk space is also required for your PC.
  • You can use any browser. But for the best user experience, consider Google Chrome over the other browsers.
  • Applications such as Open Office, Microsoft Office, and Microsoft Excel are needed to access the documents downloaded from the system.
  • You will need access to the internet. The source must have a speed of more than 2MBPS. You can only achieve this speed with 3G, 4G, or 5G connectivity.
  • A digital camera is required for capturing images of your students.
  • You will need a Printer.
  • IT support personnel might be needed if your school population is enormous.

NEMIS Registration Procedure

Follow the steps below to enrol in the platform:

  1. Open your browser.
  2. Go to the NEMIS portal.
  3. Initiate the registration process:Tap the “Register (if new)” button.
  4. Enter your personal information:You will be asked to key in the following data:
  • Your organization
  • Username
  • Surname
  • Other names
  • Gender
  • ID number
  • Title (Position held)
  • Responsibilities
  • Department and category
  • Email
  • Mobile number
  • A password
  1. Save the details: Once you have filled all the text boxes, tap on the ‘Save’ button.
  2. Successful registration:You will receive a notification if the process was a success.

NEMIS Portal Login – How to Access NEMIS

Here are the steps to login:

  • Open your browser
  • Enter NEMIS education address
  • Step two above will direct you to the NEMIS login
  • Enter your password and then click login

NEMIS Modules

The following four key segments make up this system:

Institutions Module

It captures registration and other physical aspects of an individual institution. Below are the six sub-modules in the segment:

  • Institution registration:You should register your institution in this section.
  • School infrastructure:All equipment and other fixed assets are captured here.
  • School utility:Details of utility name and its type are found here.
  • Co-curricula:Co-curricular activities are captured in this section. This might include the time and all the highest achievements for the school in question.
  • Teaching and learning material:Quantities of learning materials like the course and supplementary books are entered.
  • Emergency reporting:Necessary for emergencies and disasters that befall your school.
Learners Module

The following details are recorded here:

  • Unique personal identifier:Birth certificate, ID, or unknown numbers are entered so that the NEMIS system auto-generates a UPI.
  • Learner registration: Contact details of the learner should be entered.
  • Student mobility:Caters for all the changes if a student moves or changes an institution. It indicates the mobility type.
  • Performance progression:The learner’s performance in question will be captured right from the primary level to the tertiary level.
  • Learner talent:Lists the areas where the student is good at.
Staff Module
  • Teacher mobility:For teachers, transfers, and history
  • Teaching areas:Indicates the subjects taught by the tutor in question
  • Study areas:Includes the training pursued.
  • Teachers’ responsibilities:Lists all the responsibilities assigned to a teacher
Finance Module

The income and expenditure details of an institution are captured in this section. They include:

  • Fees:Indicates the fee structures
  • Capitation:Sets up capitation for disbursement to the public school in question.
  • Income returns:Lists all the money received by the school during a specific year
  • Development fund:Includes all projects funded by the government in a particular year.
  • Expenditure returns:The amount of money a school spent, achievements made by the funds, and other details are captured.

How To Register A School In NEMIS

NEMIS Portal Login


To add a new institution to NEMIS, use the procedure below:

  • Login to your account:You should first create an account using the process above. After you can access the platform Via the steps above. You will need your NEMIS number and email address to login.
  • Go to the “Institutions Module”:You will see this option on the main menu once you have logged in to the system.
  • Tap “Institutional Registration”:You will see this option under the Institutions Module.
  • Register your institution:Fill in the given form. Make sure you give out the correct information. Confirm and proofread for errors and omissions. Once you are sure everything is okay, submit the forms.
  • Note the give UPI number:You will be issued a UPI number for secondary school or the primary school you have added to the system.

You will be using this number to access the institution’s NEMIS account. If you encounter any technical difficulties, do not hesitate to reach out to the support team via the NEMIS contact numbers in this article.

How To Register Form 1 Students In NEMIS

Use the procedure below to add new Form 1 students to the education system:

  • Get their admission letters:The first step should be collecting their school reporting documents. These documents have important information you will need in this procedure. The NEMIS admission letters for National, Extra County and County schools’ students can be downloaded from the education website.
  • Log into the NEMIS platform:Use your school UPI and password to do so. Ensure you have all the requirements listed above to access this system efficiently.
  • Go to the Learner module:You will see this option as soon as you are redirected to the dashboard.
  • Tap “Admit/Capture request”:This option is visible from the drop-down menu.
  • Search for the Student details in the system:You only need to type in his/her KCPE Index number or UPI number. Once done, tap on the search button. NEMIS will retrieve the particular student’s information and display it for you.
  • Admit the student:Tap on the “ADMIT” button to enrol the student on your institution.
  • Confirm if their details are correct:Tap on “View Learner” from the “Learners” tab. Edit any misleading information.

How To Register Primary School Pupils

The procedure to register primary school learners is a little bit complicated. This is because the learners are not in the system and need their details captured from scratch. Use the procedure below:

  • Login to your account:Use your institution’s login details to do so.
  • Go to the “Learners” module:This option will be visible as soon as you can access the dashboard.
  • Go to the registration tab:Remember that you are registering a new student, so do not confuse that with admitting.
  • Capture their details:Enter their name as it appears on their birth certificates, their grade, talent, and so forth. Make sure the information entered is correct.
  • Attach their photo:Use your digital camera or phone to take this passport-sized photo. The picture must be clear.
  • Save the information:Proofread what you have entered, correct all the mistakes and omissions, then save the details to the system.

How To Receive A Transferred Student

Use the procedure below to admit students coming from other schools:

  • Login to your account:Use your school NEMIS details to do so.
  • Go to the “Learners’ module:The module will be visible as soon as you login to the system.
  • Tap “Receive Learner”:This option can be found on the Learners’ tab drop-down menu.
  • Search for the student:Enter his/her UPI number or Index number. Tap on the search button. NEMIS will process your request within seconds. Once you see the student’s profile, move to the next step. If you can’t, then chances are they are not registered, or you have entered the wrong UPI/Index number.
  • Admit the student:Click on the “Admit” button to do so.

The admission request will be moved to the “List of Admission Requests” tab. You can admit the student as soon as the relevant Ministry approves your request of Education officers.

How to Release Students for Transfer

If one of your students wants to join another school, use the following procedure to remove him/her as one of your admitted learners:

  • Login to your account:Use the correct login details to access the NEMIS system.
  • Go to the “Learners” tab:The option is visible from your dashboard.
  • Tap “Release Learner”:Once you place your cursor on the “Learners” tab in the main menu, this option will be in the drop-down menu that will appear under the module.
  • Search for the student you want to release:Go to the student’s profile
  • Release the student:Under their profile, you will see this option to remove any of the students who need to transfer.

NEMIS Registration Deadline

NEMIS registration deadlines change every year. For instance, in 2021, the deadline was on 30th March. To avoid missing the mush needed disbursements from the government, you must register your learns on time. Follow the Ministry of Education social media pages for news about upcoming deadlines.

NEMIS Contacts

If you have any complain or issue about the system, reach out via the following:

Ministry of Education
  • Physical Location:Jogoo House B, Harambee Avenue, Nairobi County.
  • Postal Address:PO Box 30040-00100, Nairobi, Kenya
  • Phone Number:+254-020-3318581
  • Email:[email protected]

Reach out to the support team via:

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