How To Write An Application Letter (With Samples)

Last Updated on August 5, 2022

How To Write An Application Letter

When submitting a resume or CV for a job hiring or in respect to a job vacancy to be hired or called for an interview it is always wise to write or tender your application letter. As an application letter gives a brief summary about you, your ability, qualifications, skill, experience and even the position you are aspiring for, it tells the organization about you, your worth and what they are to expect. I would like to say “an application letter is an advocate for an opportunity or petition even in the absencial of the candidate. A well-written letter of application can project you forward and place you at the peak for hiring or consideration, as it would compel the hiring Manager to schedule or call for an interview.

What is an application letter?

An application letter which can also be referred to as a cover letter, is a document sent alongside with your resume or CV to provide more additional information about your skill, qualifications and working experience to an employer or hiring Manager of an organization or business enterprises. An effective application letter explains the reasons you’re interested in the specific organization and it identity your most relevant skills. It’s also meant to provide detailed information on why you are better, qualified candidate for the job. For clarity, it should let your employer Know the position you’re aspiring or indicating interest in, what makes you a strong candidate, why they should select you for an interview and how you will follow up.

When to write an application letter?

An application letter is written when we are either applying or making a petition, or requesting for something, it could be job, internship, loan, contract, even for transfer etc.

How to write an application letter?

To compose an effective and compelling application letter, here are the guidelines or steps to follow which includes;

  • Research the company and job opening: The more you know about the job, the more better chance you have in customizing an effective Letter. So a thorough research or background check and review on the company you’re applying for and the requirements of the position you’re applying for is of necessity. You can look for details or information like;
    • Recent awards the company received.
    • certifications,skills or knowledge that are necessary or helpful to the job.
    • The size of the company
    • The company’s culture.
    • Charitable projects the company is involved with.
    • Major accomplishments or distinguishers that makes the company outstanding from other competitors.
    • Name of the hiring manager.
    • Use professional format: This includes the basics . The letter header for every professional job application should include the following:
      • Name.
      • Phone number.
      • Email address (official email which includes your first and last name not a casual mail).
      • Date.
      • The name if the hiring Manager and title.
      • Name and address of the company you’re applying to.

You also add: Your professional title, your home address, links to professional websites, your social media accounts (LinkedIn and Twitter preferably), and your city of residence. It’s also ideal, to begin with a professional salutation such as “Dear James,” address the hiring manager by name when possible. If you couldn’t get the hiring Managers name through your research, you could use “Dear department hiring Manager” or “to whom it may concern” to address your recipent.

  • State the position you’re applying for: Here you clearly state the position you’re opting or interested in. Mention the name of the company. You could also specify where u saw the job advert or posting,it could be through a referral from a friend or a staff of the organization, through billboards,fliers,radio, television, social media. Your introductory paragraph should be powerful,irresistible and compelling. You need to write an attention grabbing introduction as it’s important to cease the hiring manager’s attention. Also you can also briefly mention why you’re the best candidate and be very specific with your statement.
  • Explain why you’re the best fit for the job: Before writing anything it’s of essence to first know what the important requirements for the roll are and which responsibility is more critical.Make concrete emphasis on your skill, strength, capacity and working experience. Also use a brief and very impactful sentence, explain why you’re the best fit for the job hiring or opening. Provide distinct details regarding your experience,skill, education or certifications. Use this part to showcase your ability and value that would flunt you as the best candidate for the job. Expressing how other jobs(your past experience) have mould,fashioned, groomed,and shapen you for the position,the value you would be adding or bringing to company or organization if given the opportunity is also a bedrock to your consideration as the best candidate for the position you’re aspiring for.
  • Summarize your qualifications: Here you mention your outstanding qualifications that makes you a worthy candidate who’s fit for the job. A brief summary on your backgrounds that highlights the most important point from your resume or CV should be provided in brief.
  • Mention why you want the job: Your future employer or organization of aspiration have needs and as such would like to know how you will be able to meet and satisfy those needs paradventure they hire you. Your comfort,convenience and how passionate you’re about the job is the primary concern of your employer,as this guarantees that you will work with them for a longer period of time. Here you can give a personal statement as to why you want the job or the position. Also give details about why you prefer and choose the company.what excites or catch your interest about the job,it could be passion,zeal or willingness and openness to try something new.
  • Include a professional closing: At this section you should express gratitude to your reader for taking out time in reviewing your letter,you can also reference your resume and any other additional information if needed. Be optimistic about your hiring,you could say words like”I look forward to the next step on the hiring process,and conclude with a professional closing” yours sincerely”,”Best regards” or “Kind regards”.
  • Add postscript about yourself: This is a special trick you can imploy to tell your hiring manager something impressive about your career,and tell them you will be happy to provide them with more details if they find it interesting.

Job Application Letter Sample

Benard Jude

46 IBB Avenue

Uyo, Akwa Ibom State

August 1, 2022

Hillary Benson

Managing Director

Hill’s Footies And Clothing Enterprise.

78 Ekot Ekpene Road

Uyo, Akwa Ibom State.

Dear Hillary,

I’m writing to express my interest in the position of marketing associate for Hill’s footies and clothing Enterprise. Your sales associate Benjamin God’s will referred me to this opportunity. I am assured that my five years of experience in food and drink marketing make me an excellent fit for this job opening.

In my current position at Joel’s Soda Company, I initiated several successful campaigns for new drink products. My skill in marketing analysis helped me identify key demographics(population) to target these marketing efforts. My most successful campaign of 2021:

  • Product sales increase by twice it number over three months.
  •  Included a commercial video that went viral, attaining more than 40 million views within a month.
  • Resulted in more than 6000 new Facebook likes and followers, over 8000 active Twitter followers with  likes and retweets within a month.

I believe that I could bring this level of success to Hill’s Footies and Clothing Enterprise and help your upcoming summer modelling campaigns reach a fresh audience. I see great potential in marketing to a younger demographic(population) with your clothing’s and would love to discuss the possibilities with you.

I have Certifications in; PCM Digital Marketing, Hootsuite Social Marketing and Google Analytics Individual. I am also a Facebook, whatspp and Twitter Certified Planning Professional. I have the experience and skills necessary to help your company create a strong digital soace and awareness and greatly increase your social following.

Though I have greatly enjoyed working on the marketing campaigns with Joel’s Soda, I feel that I’m ready for a new challenge and am fascinated by the opportunity to help grow your smaller clothing company into a behemoth within the fashion industry. I’ve been a fan of your clothes line since Benjamin introduced me to your quality and exquisite fabrics, and I would love the opportunity to share some of your new brands from your collections, with a national audience.

Please find my resume attached. References are available upon request. I look forward to meeting with you soon.


Benard Jude

An Internship Application Sample

Victoria Anietie

12 Dominic Street

Uyo, Akwa Ibom State

June 6, 2022


Imaobong Johnson

Human Resource Manager

Vika Farm Limited

473 Oron Road

Uyo, Akwa Ibom State.

Dear Ms. Imaobong,

I am writing to indicate my interest in the summer internship program with the feed department of your company. I was meant to know about your company through the Head of Department “Animal science” in my University. After going through your company website, I have deeply involved myself in your innovative work in your production industry.

I am currently majority in Animal breeding, minoring in Animal nutrition and dietetics, and will graduate next spring. While I have a comprehensive background in Animal breeding, my emphasis is on feed formulation. I feel your agency place same outstanding in similar areas and being fortunate with the opportunity to serve as an intern with you will increase my learning ability and enable me the opportunity to exposure I need in advancing my career while using the already acquired knowledge and skills to make an impact in your industry and in turn your clients to give the maximum satisfaction they deserve and expects.

After graduation, I hope to work with a company like yours,to acquire and grow more experience and speciality in my career, render selfless service to clients and eventually starts my own company. With the right experience and opportunity of working with prominent clients, I am assured and certain that I  can achieve my goals.

I earlier held an internship at another feed firm, working on critical projects for their clients. During that internship, I was opportune to learn feed formulation methods, balancing feed rations using the Pearson square method, arithmetic methods on both manually and mechanically also learned how to craft knowledge of branding and packaging could be of interest to you, as I read that you’re seeing to grow your brands and packaging team.

It would be an honor to meet with you to discuss internship opportunities that you have available. Please let me know if you have any question for sake of clarity. You can reach me on 08154708321 or by email at

Thanks for your consideration


Victoria Anietie


In writing an application letter one needs to be aware about the company, their standard and policy, understand the nature of the position you’re aspiring for, make reference on your past working experience, skills, and also know what is expected of you (responsibilities) and how it will take to achieving those expectations, values you will be contributing to the betterment of the company. Always ensure you market yourself as the best fit for the job, be specific, brief and effective because it propels you for consideration if not hired.

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