How To Write A Sorry Letter

Last Updated on August 20, 2022

Oftentimes, mistakes do happen or occur intentionally or unintentionally i.e. knowingly or unknowingly, consciously or unconsciously by an individual or group of persons. Whenever we offended or hurt someone’s feelings it’s our responsibility to accept our mistake and apologize to the person whom we hurt or provoked by our actions.

How To Write A Sorry Letter

Sorry letters are written with the intention of seeking pardon or forgiveness. Sometimes our egos may set in but to save the relationship it’s essential to keep our egos and callous attitude aside and seek forgiveness because every lasting relationship is built on the foundation of mutual understanding and respect for each other as a healthy relationship gives strength and warmth to lives and existence. Saying sorry can either be done verbally or writing process, whichever form you use it’s meant to yield a positive result. Writing a sorry Letter is more effective as it allows you to express your feelings and how remorseful you are about your actions.

What is a Sorry Letter?

Sorry letters are letters written by an individual to make amend for his or her mistake, offense or hurt they caused another party or individuals. It’s a tool that’s used in restoring trust and communication in a broken relationship through our sincere efforts to amend the damage and avoid similar offenses in the future.

When to write a Sorry Letter?

Sorry letters are written in situations or events whereby we erred or commit a mistake or hurt someone’s feelings or when we adversely hurt someone’s feelings, it could be at home, work, school, to our boss, family members, friends, or colleagues, etc.

How to write a Sorry Letter

  • Express remorse: At the beginning of your apology letter, you can say “I am sorry for… Or I apologize for… then state specifically express what you feel remorse about. Sincerely expressing remorse shows humanity and that you’re aware of how your actions affect the other person.
  • Acknowledge the impact: This involves taking responsibility for whatsoever your action or deed may have caused. It involves you owning up to what you did and how you did it, willingly. Inability to own responsibility will frustrate the entire aim of the sorry letter. Empathize with the person you offended or hurt, and avoid any form of excuses or fault finding. This shows that you understand why your actions or speech were offensive.
  • Make amend or atone: in this part of your letter express your desire to make atonement. Offer a genuine solution on how you intend to change your actions. You could go your way to offer something pleasant and appealing as a symbol of making atonement, it could be something they have always wanted, a place they’ve wanted to see, etc.
  • Provide assurance: Emphasize your desire to start up from where it went wrong. And finally, assure the other party of the mistake not repeating or reoccurring again and how you have learned your lessons. You create a tiny crack or gap whenever you make a mistake, hurt or offend someone and as such it has an effect on their trust for you. Offering assurance takes every doubt or fear of it happening again.

What not to include in a Sorry Letter?

  • Avoid self-pity.
  • Avoid long stories while apologizing.
  • Avoid aggressive tone and pride.
  • Avoid self-justification and fault finding.

Why writing a Sorry Letter is Important?

  • It helps to restore broken relationships.
  • It’s used to make atonement.
  • It’s used to seek forgiveness.
  • It helps to express remorse.
  • It enhances better understanding.


In writing a sincere sorry letter for intentional or unintentional mistakes, offenses, or hurts we may have caused another party or individual, ensure to focus on a recipient’s feelings and experience. Avoid using the letter as a means of self-justification i.e. fault finding, be brief and specific in acknowledging your fault, take responsibility, and make amends where necessary. Avoid any form of ego and callous attitude and behavior, and be mindful of the tone you use in saying sorry as every relationship is sustained on mutual understanding and respect for each other.

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